Seat Management

1. In order to strengthen the management of the use of seats, the library has activated the seat management system in designated areas and formulated these rules.

2. The methods on selecting and reserving a seat:

(1) Library Seat Selection: Use your e-card to select a seat at the system terminal machine, or select a seat after scanning the QR code, and then take the seat according to its number.

(2) Online Seat Reservation: After binding personal account to the "XMULibrary" WeChat service account, readers can book a seat for the current day or the next day, and then take the seat according to its number:

If a seat is successfully reserved for the same day, the reservation must be confirmed at the system terminal machine or automatically confirmed through the access control system within 30 minutes.

If a seat is successfully reserved for the next day from 6:30 AM to 10:00 PM, the reservation must be confirmed at the system terminal machine or automatically confirmed through the access control system within 30 minutes after the reading room opens the next day.

Each reader can reserve a seat three times per day through the WeChat service account, and readers can make another reservation 5 minutes after canceling a reservation.

3. The reader who reserved the seat has the priority of using that particular seat within the specified valid time period.

4. When you need to leave your seat, please make sure to perform a temporary leave or release the seat in the system (no need to do after 21:00).

(1) If you take a short break away from your seat，you must swipe your e-card at the system terminal machine and select the “Temporary Leave” status, and you can automatically select the “Temporary Leave” status through the access control system as well. The seat will be retained for 30 minutes. It can be retained for 90 minutes during lunch time (11: 00-12: 30), and retained for 60 minutes during dinner time (17: 00-18: 30). If the “Temporary Leave” status is set by the administrator, the seat will only be retained for 20 minutes. You must swipe e-card at the system terminal machine or enter the library through access control system within the allotted time. If you fail to return within the allotted time, you will be recorded as having violated the temporary leave policy.

(2) If you take a long break away from your seat, please swipe your e-card at the system terminal machine and choose “Discharge Seat” status, making it available for other readers.

5. A violation will be recorded for the following offenses:

(1) Borrowing or using other reader’s e-card or account number to select a seat;

(2) Failure to choose “Discharge Seat” status or “Temporary Leave” status after leaving;

(3) Failure to return and reconfirm the use of a seat within the allotted time after setting a “Temporary Leave” status;

6. Readers will be blacklisted and suspended seat selection rights for 5 days if they break the rules three times. Violation records are cleared once for each of the winter and summer vacations.

7. Readers should maintain proper order inside the library and take care of their personal belongings. Items used to occupy seats in violation may be relocated by readers who have selected those seats to the 'Readers' Personal Items Temporary Storage Area.

8. These rules are effective immediately upon promulgation.

Revised in June 2024